Page 160 - InterloopAnnualReport2021

2. Participation in the Annual General Meeting:
All members entitled to attend and vote at this meeting may appoint another person as his / her proxy to
attend and vote for him / her. Proxies in order to be effective must be received at the Registered Office of the
company, not less than 48 hours before the time of holding the meeting. CDC Account Holders will further
have to follow the guidelines as laid down in Circular 1 dated January 26, 2000 issued by the Securities &
Exchange Commission of Pakistan. Proxy form is available at the company’s website i.e. www.interloop-pk.
com (in English and Urdu Language).

3. Consent for Video Conference Facility:
Pursuant to Section 132(2) & section 134(b) of the Companies Act, 2017, if company receives consent
form from Shareholders holding aggregate 10% or more shareholding residing at geographical location
to participate in the meeting through video conference at least 7 days prior to the date of meeting, the
company will arrange video conference facility in that city subject to availability of such facility in that city. To
avail this facility please provide following information and submit to registered office of the company:

I / We, __________________________________ of _________________, being a member of Interloop Limited,
holder of __________________________ ordinary share(s) as per Registered Folio / CDC Account No.
______________________ hereby opt for video conference facility at ______________________.

___________________
Signature of Member

4. Attendance of the Members:
a. For Attending the Meeting

(i) In the case of individuals, the account holder or sub-account holder whose registration details are uploaded
as per the Central Depository Company of Pakistan Limited Regulations, shall authenticate his/her identity by
showing his/ her valid original Computerized National Identity Card (CNIC) or original passport at the time of
attending the Annual General Meeting.

(ii) In case of a corporate entity, the Board of Directors’ resolution/power of attorney, with specimen signature
of the nominee, shall be produced at the time of the Annual General Meeting, unless it has been provided
earlier.

b. For Appointing Proxies

(i) In case of individuals, the account holder or sub-account holder whose registration details are uploaded as
per the Central Depository Company of Pakistan Limited Regulations, shall submit the proxy form as per the
mentioned requirements.

(ii) The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be
mentioned on the form.

(iii) Attested copies of the valid CNICs or the passports of the beneficial owner(s) and the proxy shall be furnished
with the proxy form.

(iv) The proxy shall produce his/her valid original CNIC or original passport at the time of the Annual General
Meeting.
(v) In case of a corporate entity, the Board of Directors’ resolution/power of attorney, with specimen signature
of the nominee, shall be submitted to the company along with the proxy form unless the same has been
provided earlier.

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