Page 238 - Interloop Annual Report 2018-2019

NOTICE OF 27 ANNUAL
TH

GENERAL MEETING

Notice is hereby given that the 27th Annual General Meeting of procedural formalities and to do all necessary acts, deeds attached with the proxy form. Representatives of corporate iv. Notify The Changes in Addresses
the members of Interloop Limited (“Company”) is scheduled and things in connection therewith and ancillary thereto as members should bring the usual documents required for
to be held on Monday, October 14th, 2019 at 10:00 a.m. at may be required or expedient to give effect to the spirit and such purpose. of Shareholders
Serena Hotel, Club Road, Civil Lines, Faisalabad, to intent of the above resolution and filings with SECP along
transact the following business: with all requisite documents, affidavits, statements etc. for CDC Account Holders will also have to follow the under The shareholders of the Company are requested to notify
recording of the alterations of Articles of Association .” mentioned guidelines as laid down in Circular 1 dated changes in their mailing addresses (if any), to our share
registrar/transfer agent.
Ordinary Business Other Business January 26, 2000 issued by the Securities and Exchange
Commission of Pakistan (SECP):
1 To confirm the minutes of the Extra Ordinary General v. CNIC / NTN number on Electronic
Meeting held on March 5, 2019. 6 To transact any other business with the permission of a) For Attending AGM Dividend (Mandatory)
the Chair. • In case of individuals, the account holder or sub-
2 To receive, consider and adopt audited accounts of the account holder and / or the person whose securities a As per SRO 831 (1) / 2012 dated July 05, 2012 and
Company for the year ended June 30, 2019 together BY ORDER OF THE BOARD are in group account and their registration details are other relevant rules the electronic Dividend should
with the Chairman’s Review Report, Directors’ and uploaded as per the regulations, shall authenticate also bear the CNIC Number of the registered
Auditors’ Report thereon. identity by showing his / her original Computerized shareholder or the authorized person, except in
National Identity Card (CNIC) or original passport at case of minor[s] and corporate shareholder[s].
3 To approve Final Cash Dividend @ 17.5% [i.e. Rs. the time of attending the Meeting.
1.75/share for the year ended June 30, 2019 as (Rana Ali Raza) Faisalabad: b As per Regulation no. 4 & 6 of SRO 1145 (1)/2017
recommended by the Board of Directors. Company Secretary Date: September 23, 2019 • Members registered on CDC are also requested to dated November 2017, the Company shall be
bring their particulars, I.D. numbers and account constrained to withhold the payment of Dividend
4 To appoint auditors for the year ending June 30, numbers in CDS. to the shareholders, in case of non-availability
2020 and fix their remuneration. The retiring Auditors Notes of identification number (CNIC or National Tax
M/s Kreston Hyder Bhimji & Company, Chartered • In case of corporate entity, the Board of Directors’ Number) of the shareholder or authorized person.
Accountants, being eligible have offered themselves for i. Closure of Share Transfer Books resolution / power of attorney with specimen
reappointment. signature of the nominee shall be produced (unless c Accordingly, the shareholders, who have not yet
The Share Transfer Books of the Company shall remain it has been provided earlier) at the time of the submitted copy of their valid CNIC or NTN are once
Special Business closed from 07th October 2019 to 14th October 2019 (both meeting. again requested to immediately submit the same
to the Share Registrar.
days inclusive). Transfer received in order at our Share
5 To consider and if thought fit, to pass with or without Registrar/Transfer agent, CDC Share Registrar Services
modification(s), the following resolution as special Limited (CDCSRSL), CDC House, 99-B, S.M.C.H. Society, b) For Appointing Proxy vi. Transmission of Audited Financial
resolution, as circulated to the members of the Company Main Shahrah-e-Faisal, Karachi 74400, at the close of • In case of individuals, the account holder or sub-
along with the notice of this AGM and initialed by the business on Friday, October 04th, 2019 will be considered in account holder and / or the person whose securities Statements / Notices Through
Company Secretary for the purpose of identification, time for the purpose of above entitlement to the transferees. are in group account and their registration detail is Email
in substitution of and to the exclusion of the existing uploaded as per the regulations, shall submit the
Articles of Association of the Company. proxy form as per the above requirement. Members are hereby informed that pursuant to SECP SRO
ii. Participation in Annual General 787(1)/2014 dated September 8, 2014, and under section
The text of this special resolution is as under: • The proxy form shall be witnessed by the person 223(6) of the Companies Act 2017, circulation of Audited
Meeting whose name, address and CNIC number shall be Financial Statements and Notice of Annual General Meeting
“Resolved That A member entitled to attend, speak and vote at this Annual mentioned on the form. has been allowed in electronic format through email.
General Meeting shall be entitled to appoint another
the existing Articles of Association of the Company be and member, as a proxy to attend and vote on his / her behalf. • Attested copies of CNIC of the beneficial owners In compliance with the above requirements, members who
are hereby altered and be replaced with a new set of Articles The instrument appointing Proxy must be received at the and the proxy shall be furnished with the proxy form. wish to receive the Annual Report 2019 in electronic form
of Association of the Company.” Registered Office or Share Registrar of the Company not may file an application as per the form provided on the
less than 48 hours before the time of the meeting. For the • The proxy shall produce his / her original CNIC or Company’s website in compliance with the subject SRO.
“Resolved Further That convenience of the members a Proxy Application Form is original passport at the time of meeting. The members who have provided consent to receive Annual
dispatched with the Notice of the Meeting. Report 2019 can subsequently request any other media
any changes, as may be required by the Securities and • In case of corporate entity, the Board of Directors’ including hard copy which shall be provided free of cost
Exchange Commission of Pakistan (SECP), in the new set resolution / power of attorney with specimen within seven days.
of Articles shall be treated as approved and adopted by the iii. Further Guidelines for CDC signature shall be submitted (unless it has been
shareholders and the same shall have effect from the date of provided earlier) along with proxy form to the vii. Transmission of Annual Financial
passing of this special resolution.” Account Holders Company. Statements Through CD/DVD/
“Resolved Further That Any Individual Beneficial Owner of CDC, entitled to vote at USB
this Meeting, must bring his / her original Computerized
Interloop Limited The Chief Executive Officer or the Company Secretary be and National Identity Card (CNIC) to prove identity, and in case Members are hereby informed that pursuant to SECP SRO Annual Report 2018-19
are hereby authorized singly to fulfill all legal, corporate and
of proxy, a copy of shareholder’s attested CNIC must be
787(1)/2014 dated September 8, 2014, and under section
223(6) of the Companies Act 2017, circulation of Audited
Financial Statements and Notice of Annual General Meeting
236 237